The Records Unit is responsible for processing, storing, retrieving and managing hard copy and digital records and information for the assembly. Records Unit is the detail-oriented outfit who work with a variety of informational formats, such as digital records, paper, photographic or film.
The main duties are to evaluate the information needs of the assembly and helping to develop systems to support the efficient access, movement, cataloguing, updating, storage, retention and disposal of files and other records. The unit also are responsible for administering and registering records, for example, ensuring appropriate processing of digital records into an EDRMS (Electronic Document and Records Management System). The unit is also responsible for undertaking audits as required and establishing procedures for how long records should be maintained or kept.